Specialized Recruiting. Temporary Staffing. Managed Services. 800 876 2314

Data Coordinator

Employment Type Contract
Field of Work Clinical/Medical


Primary Responsibilities

Data Coordinator (I / II) is required to perform the functions and duties described below:

  • Create, update investigator data and site data to the investigator database based on new or updated Generic Screen, Site Profile Form or/and any related documents from internal and external sources.
  • Create, update investigator data and site and staff data in CTMS based on the Reg. documents (e.g. FDA 1572).
  • Update accurate investigator site information to Clinical Trial Management System (CTMS) from the pre-designed template.
  • Update CTMS trial information related to investigators in the Company investigator Database.
  • Create, update spends data and site data in ClearingHouse based on the vendor submitted trial spend data.
  • Monitor Clinical Operations Support (COS) service mailbox- example tasks as follow: PI/site inquiries, External and internal referrals, internal request regarding PIs and sites, vetting requests, CTMS Study site set up or update requests, Vendors’ spend data and inquiries, internal TCMs/CMLs inquire on spend data
  • File, retrieve and distribute investigator and site related documents based on the business process.
  • Provide support for ad-hoc requests from the supporting areas.
  • Review the CTMS request and investigator information forms according to established quality standards for completeness and accuracy.  
  • Follow the business process to complete the CTMS study site template request properly.
  • Resolve quality issues with clinical personnel by requesting corrections and if needed clarification in an expedited manner.
  • Create and manage Excel spreadsheets/trackers. Must be proficient in proficient in Excel spreadsheets.
  • Assist with special projects/assignments as required. (e.g. run reports and provide data analysis)
  • Assist Open Payments/SunshineAct support:
  • Prepare data for Open Payments (Sunshine Act) for upload into SupplierXchange or entry into ClearingHouse (e.g. CTSU drug data)
  • Provide support to external vendors by helping troubleshoot system issues
  • Reconcile data, identify discrepancies to ensure data quality
  • Provide assistance with quality checking
  • Assist Ethics and Compliance in resolving data issues in Clearview (e.g. Missing site information)

** Data coordinator II: additional tasks.




  • Education: Bachelor Degree or equivalent
  • Year of experience: 1 – 3 years (Data coordinator I)
  • Year of experience: 4 years +   (Data Coordinator II)
  • Required Skills: Microsoft office tools