Specialized Recruiting. Temporary Staffing. Managed Services. 800 876 2314

Senior Project Manager, Publications

Employment Type Permanent
Field of Work Administrative/Clerical


Position Summary

The Publications Senior Project Manager/Leader will oversee a portfolio of publication projects throughout all stages of development and will lead a team of operational and editorial staff dedicated to executing a variety of services for our pharmaceutical and medical device clients.

Primary Responsibilities

  • Manage the publication development process (initiation–publication) including financial oversight
  • Ensure deliverables meet with client expectations and preferences
  • Understand and oversee industry compliance standards
  • Oversee team SOPs and update them as needed
  • Coordinate publication review/approval process using publication management tools (e.g., PubsHub PMSolution, Datavision)
  • Develop and monitor project plans with timelines/milestones
  • Lead project status meetings with internal team, clients, and external contractors
  • Support the submission of final publications (abstracts, manuscripts) to congresses and journals
  • Serve as the project point of contact for clients, authors, and internal teams
  • Liaise with internal team and support staff (Creative/Graphics, Editorial/Copyedit, Finance)
  • Oversee and train other operational staff such as Project Coordinators
  • Assist with the development of proposals and project budget estimates
  • Participate in business development activities including RFP responses and company pitches
  • Monitor and report revenue and review client invoices to ensure timeliness and accuracy
  • Assess project issues/risks and identify solutions to meet productivity, quality and client goals

Position Requirements

  • BS/BA – not required
  • PMP, CAPM and CMPP will be considered
  • 5 years of years of publication project Coordination/management experience in Medical Communications Agency
  • Proficient with MS Office, Adobe Acrobat
  • Familiar with using FTP sites, DropBox, and WebEx (or similar systems) preferred
  • Working within a team environment and managing direct reports
  • Experience supporting/coordinating publications process flow in a healthcare communications agency or pharmaceutical environment
  • Strong understanding of the medical publications review, approval, and submissions process
  • Demonstrated ability to prioritize and schedule tasks to meet tight deadlines 
  • Detail oriented with strong organizational and time management skills
  • Excellent interpersonal and verbal/written communication skills and experience with client interface